Job Description

Kforce has a clilent in Duarte, CA that is seeking an Executive Assistant to provide comprehensive support to a senior executive within a fast-paced and dynamic environment. This role requires exceptional attention to detail, strong communication skills, sound judgment, and the ability to manage multiple priorities while handling sensitive and confidential information. The ideal candidate will be an experienced executive support professional who thrives in a high-visibility role, excels at calendar management and travel coordination, and can confidently interact with leaders and stakeholders at all levels. Responsibilities:

• Provide high-level administrative support to a senior executive
• Manage a complex and frequently changing calendar, including scheduling meetings across multiple time zones
• Coordinate and facilitate internal and external meetings, including sending invitations, managing logistics, and preparing materials as needed
• Arrange and manage domestic and international travel, including flights, accommodations, transportation, and itinerary preparation
• Serve as a key point of contact for internal and external stakeholders
• Draft, review, and manage correspondence on behalf of the executive
• Handle highly confidential and sensitive information with discretion and professionalism
• Prioritize and respond to requests, inquiries, and issues requiring executive attention
• Track action items, follow-ups, and key deliverables to ensure timely completion
• Build effective working relationships with leaders, team members, and external partners
• Support special projects and administrative initiatives as assigned
• 5+ years of Executive Assistant experience supporting senior leaders, such as VP, SVP, or C-suite executives
• Advanced proficiency with Microsoft Office Suite, including Outlook, Word, Excel, and PowerPoint
• Extensive experience managing complex executive calendars and scheduling meetings across multiple stakeholders
• Strong experience coordinating domestic and international travel arrangements
• Exceptional organizational, multitasking, and time-management skills
• Excellent written and verbal communication skills
• Ability to exercise sound judgment and maintain strict confidentiality
• Proven ability to work independently and manage competing priorities in a fast-paced environment
• Professional presence with experience interacting with senior executives and external partners
• Flexibility to support an executive operating in a different time zone, including occasional early morning availability

• Experience supporting senior leadership in healthcare, innovation, technology, research, or corporate environments
• Experience coordinating executive-level meetings and strategic initiatives
• Demonstrated ability to anticipate executive needs and proactively resolve issues before they arise

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